Traffic Records Projects

The TRCC funds two types of projects: those that have a statewide impact on Florida’s traffic records systems and those that are more localized and improve an agency’s ability to collect and submit traffic records data. The following are projects performed during FYs 2014-2018.

FY2018 Projects

Statewide Projects

Agency

Project Title

Florida State University (FSU) College of Engineering

Traffic and Criminal Software (TraCS) Support, Enhancement, and Training

Florida State University (FSU) College of Engineering

Electronic License and Vehicle Information Systems (ELVIS)

Florida Department of Highway Safety and Motor Vehicles (DHSMV)

Crash and Uniform Traffic Citation Data Improvement

Florida Department of Health

Field Data Collection for National EMS Information System (NEMSIS) Compliance

University of Florida

Expanding Accessibility, Utilization, and Data Integration of Signal Four Analytics

University of Florida

A Unified and Sustainable Solution to Improve Geo-Location Accuracy and Timeliness of Crashes and Citations

FY2017 Projects

Statewide Projects

Agency

Project Title

Florida State University College of Engineering

TraCS Support, Enhancement, and Training

Florida State University College of Engineering

Electronic License and Vehicle Information Systems (ELVIS)

Florida Department of Health

Field Data Collection for National EMS Information System (NEMSIS) Compliance

University of Florida

Expanding Accessibility, Utilization, and Data Integration of Signal Four Analytics

University of Florida

A Unified and Sustainable Solution to Improve Geo-Location Accuracy and Timeliness of Crashes and Citations

FY2016 Projects

Statewide Projects

Agency

Project Title

Florida State University College of Engineering

TraCS Support and Enhancement

Florida State University College of Engineering

Electronic License and Vehicle Information Systems (ELVIS)

Florida Department of Highway
Safety and Motor Vehicles (DHSMV)

Crash Data Timeliness and Quality Improvement

Florida Department of Highway
Safety and Motor Vehicles (DHSMV)

Uniform Traffic Citation Data Integrity

Florida Department of Health

Field Data Collection for National EMS Information System (NEMSIS) Compliance

University of Florida

Expanding Accessibility, Utilization, and Data Integration of Signal Four Analytics

University of Florida

A Unified and Sustainable Solution to Improve Crash Geo-Location Timeliness and Accuracy, and DHSMV Crash Data Quality

 

The agencies listed below received funding to purchase data collection equipment including laptops, printers, servers, bar code scanners, and required installation components such as mounts and brackets.  The equipment was used to improve data quality and accessibility through electronic crash, citation, and EMS run submissions to the State repositories.

Local Projects

Agency

Project Title

Arcadia Police Department

E-Crash Implementation

Atlantic Beach Police Department

E-Crash Implementation Grant

Belle Isle Police Department

Electronic Traffic Improvement Initiative

Cedar Key Police Department

Hardware Grant for E-Crash and E-Citation

Eatonville Police Department

Electronic Submission

Hialeah Police Department

Florida Traffic Records System

Indian River County Sheriff's Office

E-Citation Implementation

Live Oak Police Department

TraCS Computers

Orange Co. Sheriff's Office

Implementation of TraCS

Pinellas Co. Sheriff's Office

Pinellas Co. Sheriff's Office Thermal Printer Transition Project

Sewall's Point Police Department

E-Crash Grant

Trenton Police Department

Citation/Crash Report Enhancement

Wauchula Police Department

WPD E-Citation and Hardware

Lake Mary Fire Department

EMSTARS and NEMSIS 3.X Compliance

Lee County EMS

Lee County EMS Patient Care Reporting Improvement Project

Maitland Fire Rescue Department

Intermedix to CAD Interface Enhancement

Pasco County Fire Rescue

Hardware Upgrades to Support EMSTARS Compliance and NEMSIS 3

Putnam County Fire EMS

Upgrade of Electronic Patient Care Reporting System

Stuart Fire Rescue

Upgrades for EMS Reporting of Trauma and Medical Patient Care

 

FY2015 Projects

Statewide Projects

Crash Data Quality of DHSMV Stakeholders
The Florida Department of Highway Safety and Motor Vehicles (DHSMV) will reconcile and document discrepancies among the various providers of crash safety data and analytic resources. Efforts will be aimed at coordinating, analyzing, resolving, and tracking any crash data load issues between partners. In addition, high-level reconciliation checks and analysis of discrepancies between DHSMV's exchange partners will occur on a quarterly basis. Granular level data consistency checks with partners will occur at least twice a month to help build data definition consensus and increase the user's knowledge base of the data. This project will also establish a working group from TRCC members and crash data users to review detailed data definitions/business rules. To accomplish the project, DHSMV will hire an ODPS data analyst who is a subject matter expert on Florida's crash data, versed in both IT and business and knowledgeable of DHSMV's crash administration.


Field Data Collection for NEMSIS Compliance
The Florida Department of Health will receive funds to increase the number of agencies submitting to the state repository in compliance with the current NEMSIS standard (version 2.2.1), and continue transitioning agencies to compliance with the new NEMSIS version 3 standards by 2015.  The grant will fund two contract employees, along with data hosting services.


Web-based Data Collection for Field Data Collection for NEMSIS Compliance
The Florida Department of Health will receive funds to implement a web-based data entry solution to enable EMS agencies the ability to submit run report data to the State through EMSTARS.  After year two, agencies will assume the cost of the web entry solution of any further technology solution.  The grant will fund a purchase order of $50,000 to support the ability to send up to 100,000 incidents, using the vendor-supplied web-based data collection solution.


Electronic License and Vehicle Information Systems (ELVIS)
Florida State University will receive funds to develop a FCIC/NCIC import tool that would be provided free of charge to local law enforcement agencies. The tool will improve the accuracy and quality of data submitted, while reducing redundancy and labor costs of manual entry. Currently many agencies are paying separate licensing costs to query NCIC/FCIC data from providers whose software does not easily partner with TraCS. The proposed Electronic License and Vehicle Information System (ELVIS) will provide all LEAs the ability to run queries, and import contact information into TraCS forms.


Expanding Accessibility, Utilization, and Data Integration of Signal Four Analytics (Year 3)
The University of Florida will receive funds to address several Signal Four Analytics feature requests and overall system improvements. This project will expand the integration of citations into S4 beyond FHP; update basemap databases (e.g., crashes, roadway characteristics, citations, etc.) as needed; provide new analytical functionality, such as adding support for people and vehicle datasets, adding more filters, and adding roadway search capabilities, among others; monitor and update servers as needed; and promote the use of S4 Analytics through webinars, demonstrations at national and state conferences, etc.


A Unified and Sustainable Solution to Improve Crash geo-Location Timeliness and Accuracy and HSMV Crash Data Quality
The University of Florida will receive funds to address the 70% error rate in the location data that reduces the ability of crashes to be automatically geo-located.  Currently geo-location requires human editors to manually map crashes at a significant, recurring cost to the State. The project will solve the geo-location problem by creating a unified geolocation and validation service that can be accessed via the internet, similar to the validation process used for driver and vehicle information in Tallahassee. To accomplish this, a web service will be developed using the Florida unified basemap. This is year 3 of a multi-year project, in which the project will move into the production stage. In addition to geolocation improvements, UF will add cross-field validation and business rules to the existing Content Assembly Mechanism template that was created in an earlier phase of the project. In this portion of the project, training and technical support to agencies and vendors will also be provided.


Local EMS Agency Subgrants
The Department of Health will receive funds that will allow them to manage subgrants to EMS agencies who are improving their level of automation with the goal of submitting to the state EMSTARTS/NEMSIS compliant repository. The proposal includes the software, hardware, communication components, and installation/implementation services that would be acquired by local EMS provider agencies. Typically, this would include notebooks or tables, desktop PCs, printers/scanners, servers, and communication components.

Local Projects

Local projects are managed by various law enforcement agencies for the purchase of hardware and equipment that supports eCitation and eCrash activities. eCitation is electronic citation software the allows law enforcement officers to use laptops in their police vehicles to input data and information from a traffic incident directly into a computerized database. These systems also have scanners which scan driver’s license information directly onto the form, cutting down on the number of errors. eCrash is a similar software that is used to collect data and information at the scene of a traffic crash. Funding will be given to the following law enforcement agencies in FY2015 to purchase hardware to improve their eCitation and/or eCrash capabilities.

  • Bartow PD – E-cite Hardware
  • City of South Daytona PD – Printers for Police Vehicles
  • City of Sweetwater PD – Electronic System Acquisition Project
  • Cocoa Beach PD – Electronic Citation/Crash Submission (Year 2)
  • Ft. Lauderdale PD – eCitation/eCrash Reporting Enhancement Project
  • Indialantic PD – Electronic Submission
  • Indian River County Sheriff's Office – Electronic Citation Traffic Records Implementation
  • Juno Beach PD – Enhancement of eCrash and eCitation Reporting
  • Lake Helen PD – Computer Life
  • Okeechobee PD – eCrash/eCitation Initiative
  • Plant City PD – E-Citation Equipment Upgrade
  • Tampa PD – Electronic Crash Reporting (Phase II)
  • University of Central Florida PD – E-Citation
  • Umatilla PD – IT Update
  • Winter Park PD – Electronic Citation Reporting

In addition, funding was given to the following Clerk of Courts to improve the transmission and processing of electronic citation data from local law enforcement agencies:

  • St. Lucie County Clerk of the Circuit Court (Year 2)

FY2014 Projects

Statewide Projects

E-Citation Expansion
This project, which will be managed by the University of Florida, will promote the expansion of e-citation in the state by identifying institutional and technical barriers at the law enforcement agency/Clerk of Courts level and removing impediments where possible. The project will also examine the feasibility of streamlined e-citation processing between law enforcement agencies and Clerks using the Florida County Clerks and Comptrollers (FCCC) as a central repository.


A Unified and Sustainable Solution to Improve Geo-Location Timeliness and Accuracy
and HSMV Crash Data Quality

This project, which will be managed by the University of Florida, is a continuation of the FY 2013 project and involves the development of a unified crash geolocation method using the Florida unified basemap, as well as cross-field validation and business rules as cited in the October 2011 CDIP Final Report and recommended by the DHSMV analyst. This project will improve the timeliness, completeness, accuracy, and integration of the crash, roadway, and citation/adjudication data systems.


Crash Records Data Improvement Plan
This project, which will be managed by DHSMV, is a continuation of the FY 2013 project and will include hiring an operations/management analyst to address deficiencies related to the accuracy and completeness of crash reports and crash data stored by DHSMV.


Field Data Collection for NEMSIS Compliance
The purpose of the Field Data Collection for NEMSIS Compliance, which will be managed by the Department of Health and is a continuation of the FY2013 project, will involve resources (contractual services) to ensure completion of the new state compliance process for NEMSIS version 3. This project will improve the completeness, accurate, uniform, and timely EMS data as a major component of the Traffic Record Information System (TRIS).


Expanding Accessibility, Utilization, and Data Integration of Signal Four Analytics
This project, which will be managed by the University of Florida, is also a continuation project and will include personnel costs and expenses to implement data, hardware, and software infrastructure improvements to improve the availability, accessibility, and reliability of the Signal Four Analytics system.

Local Projects

Local projects are managed by various law enforcement agencies for the purchase of hardware and equipment that supports eCitation and eCrash activities. eCitation is electronic citation software the allows law enforcement officers to use laptops in their police vehicles to input data and information from a traffic incident directly into a computerized database. These systems also have scanners which scan driver’s license information directly onto the form, cutting down on the number of errors. eCrash is a similar software that is used to collect data and information at the scene of a traffic crash. Funding was given to the following law enforcement agencies in FY2014 to purchase hardware to improve their eCitation and/or eCrash capabilities.

  • Miami-Dade PD eCrash Equipment Project
  • City of Miami PD eCitation Project
  • Tampa PD Deployment of Electronic Crash and Citation Reporting
  • Palm Bay PD Implementation of eCrash/eCitation Program
  • Cocoa Beach PD Electronic Citation/Crash Submission
  • Flagler Co. Traffic Records Enhancement Project
  • Liberty Co. SO Crash Reporting System
  • Lake Wales PD Printers for Police Cars
  • Milton PD Electronic Crash and Citation Program
  • Okeechobee Co. SO eCrash Implementation
  • Putnam Co. SO FY2014 Section 405 Funding
  • St. Petersburg PD eCrash & eTicket

In addition, funding was given to the following Clerk of Courts to improve the transmission and processing of electronic citation data from local law enforcement agencies:

  • Marion County Clerk of Courts E-Citation Data
  • Palm Beach Clerk & Comptroller’s Office eCitation Phase II
  • Santa Rosa Court of Clerks & Comptroller e-Citation Transmittal from Gulf Breeze
  • St. Lucie County Clerk of the Circuit Court